As the deadlines approach for 6055 and 6056 reporting, here are three things you need to remember:
- Collecting Social Security Numbers (SSNs):
According to IRS regulations, employers must make three attempts to obtain dependent social security numbers.
The initial solicitation must be made at enrollment, or if the individual was already enrolled on Sept. 17, 2015, during the next open enrollment. This initial solicitation may be made orally by phone or in person, in writing, or electronically.
If the SSN is not received during the first solicitation, a second attempt must be made at a reasonable time thereafter.
The third solicitation is required by December 31 of the year following the initial solicitation.
If employers are unable to obtain a SSN after making a reasonable effort to do so, the covered individual’s date of birth may be reported in lieu of a SSN.
- Starmark Report to Assist with Filing
Starmark will provide employers with a report that includes dependent SSNs on file for those covered by the employer’s self-funded benefit plan, as well as the date of birth and the months each person had coverage under the plan.
The report will be available in the Document Center of the Starmark website (www.starmarkinc.com) as of January 5, 2016. It will reflect the information we have on file as of December 31, 2015, and will not be modified once it’s been posted to the Document Center. View a sample of the report here.
- Filing Due Dates
Employers must provide a statement to the primary covered individual by January 31, 2016, and file paper returns by February 28, 2016, or electronic returns by March 31, 2016.
For more detailed information about 6055 and 6056 reporting requirements, view these presentations:
Employers should consult a professional benefit adviser or legal counsel regarding how the law may impact their business and specific self-funded benefit plan.